There are 3 ways to obtain materials for your project: (1) student reimbursement through petty cash; (2) utilizing M-Marketsite with direct charges to your budget; and (3) utilizing MDP to make purchases with vendors not available on M- Marketsite.
Students may purchase items on their own and seek reimbursement by completing a student reimbursement form (The Student Payment Form, and the University of Michigan Form). and submitting the original itemized receipt(s) to Payal Agarwal. Along with your original itemized receipt, submit the Reimbursement Form and the address you’d like your check mailed to. Students have a $100 limit on personal purchases they can submit for reimbursements over the year.
PLEASE NOTE: any materials not obviously engineering parts/services will require a memo from your instructor as well.
The University’s internal business process for student reimbursements, which is driven by Federal financial aid law, is extremely time consuming. Therefore we ask that you minimize the number of times you submit student reimbursement(s) by grouping your purchases. If you have items (or single invoices) higher than $200, you are discouraged from using the student reimbursement procedure and suggest you have MDP or your sponsor purchase the needed item(s).
PLEASE NOTE: If a student has a financial hold on their student account, their reimbursement will be held in until the hold has been lifted.
M–Marketsite is an online catalog ordering system that will allow you to select the items needed and place them in a cart that you will assign to Payal Agarwal (firstname.lastname@example.org) so she can complete the purchase.
Some of the vendors that can be found on M-Marketsite:
CDW-G (Computer & Peripheral supplies); Fisher Scientific (Laboratory supplies); Sigma-Aldrich (Life Science products); OfficeMax (General office supplies); Grainger (MRO Supplies); Digkey(MRO Supplies)
You may access M-Marketsite through Wolverine Access by entering your uniqname and Kerberos password. Under the ‘Faculty/Staff’ tab, you are going to M-Marketsite using the browse-only (view-only) link (7th selection down on the right). You can search catalogs, view products, and assign a draft shopping cart to a M-Marketsite user, but you cannot place orders. Click the link below for step-by-step instructions.
Please follow the following procedure for M-Marketsite (browse only) orders:
- Assign 1 or 2 people from your team to be the designated “requesters” for the team who will log into M-Marketsite and place requested items in the cart and assign the cart to Payal (payalag). Requests will be processed as soon as possible, often the same day or the following business day. You will receive an email confirmation when your request has been processed.Requests should be submitted as soon as possible.
- Once materials have arrived, an email will be sent to the entire team. Anyone from the team can pick up purchases (however come prepared to show ID).
Let MDP purchase your supplies for you. No receipts to worry about!
Purchase requests should be submitted as soon as possible to Payal Agarwal. Once your request is approved, an order will be placed and an email will sent to the entire team. The team will receive another email when the packages arrive at the MDP office.
You must be detailed in your request (i.e., web site link, item number, part numbers, item description, item sizes, quantity, etc).
PLEASE NOTE: If item(s) are backordered we will inform you ASAP and you may consider obtaining through an alternate source.