Students enrolled in the Multidisciplinary Design Program have occasional need for additional funding to support presentations at conferences or symposiums, and other special circumstances. Funding awards are made to individual students.
HOW ARE STUDENTS SELECTED?
Each year, MDP attempts to provide funding to as many students as possible. The total amount of funding available varies year-to-year, based on unspent equipment budgets from the previous cohort.
In consultation with the Faculty Mentor (and if applicable, the Industry Mentor) and based on current availability of funds, MDP will provide special financial support to students….
- Who are attending a conference to present a poster or paper that showcases their MDP work
- Who need to take a special trip , or have other extenuating or special need for funds to support work on an MDP project
HOW IS THE FUNDING DISTRIBUTED?
- Flights/train tickets/hotel reservations/conference registration fees are taken care of directly by the MDP Staff for the participating students. Students typically must cover their own meals.
- Special purchases are made by MDP Staff and students are notified when it arrives.
These special funding request decisions are made by MDP Staff, and all decisions are final.
HOW TO REQUEST FUNDING
Please review the nature of your funding request with your Faculty mentor in advance. Submit a detailed request for funding, including specific, line-itemed budget items (in the form of a table is best), and a brief description of how the additional funds will support you and/or your team to JoyAdams@umich.edu and Ghohner@umich.edu. Please CC: your faculty mentor.
Conference requests should include a copy of your paper/poster acceptance information.
Graduate students must include proof of their application for Rackham travel grants (http://www.rackham.umich.edu/funding/conference-travel-grant) with their MDP request.
Application Forms are due by March 10th, 2017
Students involved in the Multidisciplinary Design Program are invited to individually submit requests for summer funding to continue MDP-related work. In order for your application to be considered, the application must be completed in full. Funding is not guaranteed.
HOW ARE STUDENTS SELECTED?
Each year, MDP attempts to provide funding to as many students as possible. The total amount of funding available varies year-to-year, based on how much money was left-over from the previous Cohort.
Priority Consideration criteria include the following (in order):
- Students who do not have a summer internship
- Currently enrolled on a Faculty Research Team
- Currently enrolled on a Corporate/Industry-Sponsored Project team
- Your work over the summer would have a significant positive impact on your team
- Declared in the MDP Minor (undergraduates only)
If you are selected to receive an MDP Summer Stipend, the amount awarded will be based on a number of factors:
- Amount of time you have available to dedicate to your project
- Significance of the contributions/work you will deliver for your team
- MDP’s availability of funds. This varies each year, and we try to fund as many students as possible.
Stipends are calculated at a fixed rate:
$12 * (number of hours you will spend working on your project) = Your Total Stipend
The amount of your stipend (and associated number of hours expected) may differ from the amount you request in the online form. While we try to fully fund all requests, we may need to make adjustments in order to award a reasonable amount of funding to as many students as possible. Maximum amount possible for an individual student: $3,600 USD.
HOW ARE THE STIPENDS DISTRIBUTED?
If selected, you will receive notification of your stipend award in March, and will be asked to confirm before the funds are deposited into your student account the first week in May. You may decline an awarded stipend if you receive an internship job offer, your summer plans change, etc. Please give us early notice if you will be declining an award so we may offer the stipend to another student on the waitlist.
If you owe any funds to the University of Michigan (have a negative balance in your Student Account), the stipend award will be utilized as payment towards those debts, which is a University policy. If the funds create an “overage” in your account, you may request a check from Financial Aid to use the money for rent/housing, groceries, etc. over the summer. Before your award is distributed, MDP will work with the CoE Scholarship Office to ensure you are not penalized if you receive financial aid.
The stipend is not subject to income tax for U.S. Citizens. International/non-US Citizen students will be taxed at a rate of 10%. (This is a federal Internal Revenue Service requirement, not an MDP rule)
If you have questions, please contact Jen Wegner (firstname.lastname@example.org) or the MDP office.
If you receive an MDP Summer Stipend, you are required to provide a report to both MDP and your faculty mentor (due August 25, 2017) that details the accomplishments you completed over the summer and the overall progress you made in your summer work. More details will be provided upon notification of the funding decision.
BEFORE YOU APPLY: TO-DO LIST
Industry-Sponsored and Faculty Research Team Student Applicants
- Discuss summer project development/objectives/timeline with your Faculty Mentor/Advisor
- What would you achieve if you worked on the project over the summer?
- How would it benefit the team?
- Is your work dependent on the work/delivery of other students?
- Will you make decisions (design or functionality decisions, spending decisions, etc) autonomously or will those decisions require email collaboration with your peers/faculty mentor?
- What is the process for obtaining required design decision approval from your faculty or team? (be sure to discuss)
- What purchases are required for your summer work? (These will come out of your team’s general budget and will not impact summer funding award decision)
- Create a plan for your summer design work, including number of hours anticipated per week
- Outline your plan for the summer, and note specific days/weeks you will not be working on your project due to personal time, vacation/travel time, etc.
- Be realistic about your schedule: how many hours could you dedicate each week to time on your project? Consider time spent building/designing/communicating, etc. MDP will not fund more than 30 hours per week.
- Set goals for each week and periodic development deadlines for yourself to stay on track.
Faculty Research & Student Organization Teams
Professional Skills Training:
Each academic year, the MDP announces a series of workshops and trainings designed to strengthen your technical skills such as CAD, CAD-modeling, and finite element modeling. As your project progresses, you’ll likely identify a technical skill that you want to further develop. When that happens, contact the MDP to let us know and we will try and secure training for your project team.
Interested in a workshop that you don’t see being offered? Request a workshop here!
Leadership and Team Skills Training:
Beyond technical skills, the MDP is committed to making sure you have the support needed to accomplish your project goals. A series of professional development and transferrable skills programs will be announced at the start of the fall semester. These programs are designed to enhance your leadership abilities, strengthen your project management skills, and improve your team communication skills. These programs are hands-on, just like your project so that the skills you are learning are applied directly to your experience.
- CATME – Comprehensive Assessment of Team Members Effectiveness (CATME)
The Comprehensive Assessment of Team Member Effectiveness (CATME) is a web based team building tool that provides anonymous, 360 degree feedback to teams. This type of evaluation is common in industrial practice.This web based tool provides insight to how your contributions to the team are perceived by your teammates and can provide teams with early warnings of potential problems. Team members evaluate performance. Each person receives anonymous feedback on how their teammates view their contribution to the team in both technical and non-technical aspects.
Project Teams are strongly encouraged to complete a CATME survey once per semester. Please contact Payal Agarwal (email@example.com) to schedule your team.
- Myers-Briggs Type Indicator
While the CATME assessment tool will tell you what your team members think about your contributions, the The Myers-Briggs Type Indicator (MBTI) can help you understand how to improve interactions with your team members. MBTI is a personality assessment commonly used in industry and business. It can help you to better understand how you perceive the world, how you make decisions and how to best work with team members who have different perceptions and decision making styles.
We administer MBTI as a web questionnaire followed by a personalized explanation of the results. Although it can be administered on an individual basis it is most useful when a design project team (or sub-team) participates as a group. MBTI can be especially useful for enhancing team building, conflict resolution, better communication and leadership skills and styles.
Please contact Payal Agarwal (firstname.lastname@example.org) to schedule either CATME or MBTI for your project team.
STORAGE LOCKERS IN DUDERSTADT
Storage lockers in the Duderstadt center can also be secured for student teams. Lockers are approximately
36”x12”. Please contact Payal Agarwal for storage locker. Due to limited space, students may be limited to one
locker per team.
MEETING SPACES FOR YOUR TEAM
- CONFERENCE ROOMS
Contact Payal Agarwal (email@example.com) for help in reserving meeting rooms – particularly for design reviews. When requesting the room please include the following: Date and time requested, Duration, room requirements (e.g., whiteboard, data projector, capacity needs, etc.), and location on campus (Central or North).
- VIDEO CONFERENCING / WEB EX MEETINGS
Phone conference meetings can be set up via Blue Jeans. All U-M faculty, staff and sponsored affiliates can register for a Blue Jeans user account. Completing the registration process and customizing your personal meeting ID and passcode takes less than five minutes. Accounts are configured to support 100 endpoints. The service is vendor- agnostic and allows up to 100 endpoints to connect for a meeting. An endpoint can be a room telepresence system, laptop, tablet, smartphone or standard telephone (audio-only connection). It supports high-resolution video conferencing (720p); high-resolution content-sharing (up to 1080p); and real-time video sharing. Live chat is available during meetings and meetings can be recorded. End-to-end encrypted meetings are available.
- DESIGN LAB I
Design Lab 1, located in the Duderstadt, is a home for collaboration and project development among students and faculty in design and performance disciplines at the University of Michigan. Staffed with advanced student consultants from diverse fields as well as experts from MLibrary‘s Digital Media Commons, DL1 provides programmatic support for exploration and practical interaction across disciplines. It is a favored location for class meetings and a gathering place for student organizations.They are very supportive of MDP sponsored projects and can often provide a high-quality space in which to hold team meetings.
Faculty mentors are not required to travel with their teams, though should they wish to participate in trips they are free to do so. MDP will cover standard travel expenses. Please submit the original itemized receipts along with proof of expense (credit card receipt/statement) and the Reimbursement Forms to Payal Agarwal (firstname.lastname@example.org).
General expenses (e.g, lodging, car rental, train/plane ticket(s), registration fees) will be covered by MDP. Hotel selections will be made by MDP and car rentals will come from University transportation services.
Typically, sponsored travel destinations that are 10 hours or fewer from campus will be driven by a qualified student driver or staff in a university fleet vehicle. Trips that require 10 or more hours of driving may require the use of a commercial train or plane. While traveling on sponsored events you are expected to display professional behavior for the duration of the trip.
Uber can be reimbursed as a last-minute solution for local travel if needed.
Email your request to Payal Agarwal (email@example.com)at minimum, 3 business days before your intended trip.
Cars and Vans are not always available. Make your reservations early.
Please cc: your entire team, and include the following in your request:
Destination & reason for visit
Pick up and drop off times for the vehicle
Number of people travelling
Who will be driving; and whether or not they are an approved driver with the University (see below)
Once you submit your car rental request, you will receive a confirmation email letting your team know when your car will be available for pick up.
Anyone who plans to drive a University vehicle must complete the Motor Vehicle Record (MVR) check at least 3 business days before you pick up a car. Students only need to complete this link once a year and approval of a MVR check is required to pick up a car.
Students can register their driver’s license at:
PLEASE NOTE: You will be asked to provide a short code when completing the link, please enter: MDP in this box.
Student teams requesting rentals must have at least one eligible driver (student or staff) who is willing to drive. A single student may not drive more than 3 straight hours. Longer trips will require two or more drivers. Eligible drivers must be 18 or years or older and have a valid U.S. driver’s license.PLEASE NOTE:
Students with licenses from New Hampshire, Pennsylvania or Washington may require extra paperwork. You must reconfirm this 2 days in advance of your car rental.
Students with 7 or more points on their license may not drive university vehicles.
Students may not transport others in their personal vehicles for University sponsored travel.
There is a Cancellation Charge if you don’t give at least 24 hours prior notice. The cancellation charge is equal to one day charge for the type of vehicle reserved. This will be charged against your project budget.
There is a Late Return Charge if the vehicle is returned after the stated time, equal to two days rental for the vehicle for every day it is late. If you know that you are running late and may not have the vehicle returned by the stated time, contact Fleet Services at (734) 764-3427 to make arrangements. In most cases they are able to extend the rental period with no penalty.
Cars are picked up and dropped off at 1213 Kipke Drive (behind the Chrysler Arena) during business hours. All vehicles must be picked up during office hours. No vehicles may be picked up on Saturday or Sunday. If a vehicle is needed for the weekend, please note on the requisition what day it will be used but that it will be picked up on Friday between 3-5 pm. Office hours are Monday - Friday, 6:30 am - 5:00 pm.PLEASE NOTE:
From the Public Transportation Services (PTS) website (university rules):
Motor vehicles furnished by the University are to be used exclusively for University business and must be parked on University property (owned or leased) when not in use. THIS MEANS YOU MAY NOT PARK THE VEHICLE AT YOUR OFF CAMPUS APARTMENT. YOU MAY USE PARKING NEAR GORGUZE FAMILY LABORATORY.
The driver of a University vehicle is responsible for all moving or parking violations he or she may incur while operating the vehicle.
The Office of Risk Management insures all University vehicles with a $500 deductible.
Smoking and alcoholic beverages are prohibited in University vehicles.
Driving while under the influence of alcohol, drugs, medication, illness, fatigue, or injury is prohibited.
Driving in excess of the posted speeding limit is prohibited.
Cell phone use, including making calls or reading or typing a text or email while driving, is prohibited.
Safety belts must be worn by all occupants of the vehicle at all times.
Strict adherence to all applicable traffic laws is required at all times.
Radar/laser detection devices are prohibited.
Wrecker service is available from 7 a.m. to 12:30 a.m., Monday through Friday, by phoning 734-764-2490. For after-hours emergency service, phone the Department of Public Safety at 734-763-1131.
Should a University vehicle require service or repair when out of town, it is highly recommended that pre- approval for the work be obtained from PTS Garage Operations if possible. Reimbursement for emergency repairs and road service is subject to review and approval. Itemized receipts and return of the replaced parts to Garage Operations is required. For work approval, telephone Garage Operations (collect) at 734-764-2490.
For a complete list of Policies and Procedures relating to University vehicles, please visit
Please contact Payal Agarwal (firstname.lastname@example.org) at least two weeks prior to desired travel date.
MDP will select lodging accommodations for sponsored travel. Students of the same gender will be paired in double rooms. MDP will cover hotel fees and taxes. MDP will not cover charges for wi-fi, movies, room service, etc.
MDP will cover the cost of food while on university-related travel if the trip includes an overnight stay. MDP will cover up to $25 per person for each full day of travel and up to $10 per person for each half day of travel.
The students will be issued a Stored Value Card for this purpose.Please send a requisition to Payal Agarwal at least 7 business days before your departure date.
These cards are issued to cover the cost of meals when on a class-related travel and hence may not be used for any other purpose. You will receive an email once the cards are ready for pickup. You have to come in person to pick up the card.
PLEASE NOTE: any materials not obviously engineering parts/services will require a memo from your instructor as well.
The University’s internal business process for student reimbursements, which is driven by Federal financial aid law, is extremely time consuming. Therefore we ask that you minimize the number of times you submit student reimbursement(s) by grouping your purchases. If you have items (or single invoices) higher than $200, you are discouraged from using the student reimbursement procedure and suggest you have MDP or your sponsor purchase the needed item(s).
PLEASE NOTE: If a student has a financial hold on their student account, their reimbursement will be held in until the hold has been lifted.
Some of the vendors that can be found on M-Marketsite:
CDW-G (Computer & Peripheral supplies); Fisher Scientific (Laboratory supplies); Sigma-Aldrich (Life Science products); OfficeMax (General office supplies); Grainger (MRO Supplies)
You may access M-Marketsite through Wolverine Access by entering your uniqname and Kerberos password. Under the ‘Faculty/Staff’ tab, you are going to M-Marketsite using the browse-only (view-only) link (7th selection down on the right). You can search catalogs, view products, and assign a draft shopping cart to a M-Marketsite user, but you cannot place orders. Click the link below for step-by-step instructions.
Please follow the following procedure for M-Marketsite (browse only) orders:
- Assign 1 or 2 people from your team to be the designated “requesters” for the team who will log into M-Marketsite and place requested items in the cart and assign the cart to Payal (payalag). Once materials have arrived, an email will be sent to the entire team. Anyone from the team can pick up purchases (however come prepared to show ID).
- Requests should be submitted as soon as possible. Requests will be processed as soon as possible, often the same day or the following business day. You will receive an email confirmation when your request has been processed.
Purchase requests should be submitted as soon as possible to Payal Agarwal. Once your request is approved, an order will be placed and an email will sent to the entire team. The team will receive another email when the packages arrive at the MDP office.
You must be detailed in your request (i.e., web site link, item number, part numbers, item description, item sizes, quantity, etc).
PLEASE NOTE: If item(s) are backordered we will inform you ASAP and you may consider obtaining through an alternate source.